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Can your call center handle the holiday rush?

panicking businessman
Every business needs to optimize its call center strategy to be able to accommodate the increasing number of queries from customers, especially during the holidays. Call center agents should expect the highest volume of calls around this time of the year as consumers are doing more shopping.

If you’re not careful, poor customer service can cause your entire holiday strategy to fail. Failing to take care of your customers can lead to frustration and dissatisfaction, which can severely harm your business in the long run.

Revamp your contact center strategy with these tips.

 

1.     Keep your employees happy.

female coworkers having coffe in office

We all know it: unhappy employees perform poorly, and customer service agents are no exception. You must maintain their energy and efficiency by also providing them opportunities to enjoy the holidays. Remember that they’re especially prone to slacking off during the holiday season, so re-emphasize your goals and provide extra incentives to keep them motivated and productive.

 

2.     Review your knowledge base.

businessman using magnifying lens look at folder documents

Having an efficient knowledge base that customers can access easily is especially beneficial during this season. This can save your call center a lot of time, since consumers can instead turn to your website to find the information they’re looking for. However, if your online content isn’t updated, this can have the opposite effect. Make sure to review your knowledge base and make the necessary updates to provide the right information to customers.

 

3.     Maximize your online customer service.

smiling office employee reading laptop

To better manage the huge volume of customer transactions you’ll be dealing with, make sure to activate all your contact center channels. Leverage various platforms to be able to accommodate as many customers as you can. You can also use your customer service platforms to market your products and services better.

 

4.     Organize your schedule.

office employee using computer calendar schedule

Without an organized schedule, you’ll be setting yourself up for failure. Make sure to accurately plot your team activities on your calendar to keep everybody working at the right pace. This way, you can make sure that all deliverables would be submitted on time.

 

The holiday season is a busy time for everybody, especially for businesses and their customers. The role of a call center is to make brand–customer transactions smoother and hassle-free. Make sure your team is more than ready for this exciting time of the year!

 

 

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Open Access BPO

Open Access BPO

Open Access BPO is a Californian boutique-style outsourcing firm that offers voice, non-voice, and back office solutions from its Philippine operations site. Following the neo Captive BPO business model, Open Access lets clients customize their outsourced services to fit their business' needs.    Find out more about https://www.openaccessbpo.com or Follow us on Google+

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